We are seeking a highly energetic, articulate, and detail-driven Junior-to-Mid Level IT project coordinator to join our IT team. This role focuses heavily on Executive Coordination Secretarial Support, Project Operations and coordination, and Executive Liaison. You will be reporting to the Senior Manager, ensuring seamless day-to-day coordination, project tracking, and meticulous administrative control

• Executive Coordination Secretarial Support:
  
  • Manage the Senior Manager's departmental schedule, facilitate cross-team communication, prepare meeting agendas, and document high-level action items
    
• Stakeholder Presentation:
  
  • Lead user requirements workshops, and senior management presentations. Articulate complex system designs and problem analyses to both technical and non-technical audiences through live demonstrations and whiteboard sessions
    
• Administration & Operational Support:
  
  • Support the Senior Manager in preparing returns and responses to senior management on project budgets, schedules, timelines, and training plans. Consolidate operational data and provide administrative coordination for day-to-day team operations

• A bachelor's degree
  
• At least 4 years of relevant post-qualification working experience
  
• At least 2 years of working experience as a Systems Analyst
  
• Proficiency in spoken English, Cantonese, and Mandarin with excellent presentation and communication abilities.
  
• A minimum 2 years of experience in business analysis, project coordination, or executive support roles
  
• Experience in calendar management and cross-team coordination for senior leadership
  
• Experience facilitating requirements workshops and presenting to senior management
  
• Friendly and approachable. Able to build good working relationships with IT colleagues and end users.
  
• Comfortable following up on tasks politely without creating tension
  
• The job requires the following mandatory skills:
  
  • 2 years x IT Planning
    
  • 1 year x Moderate Exposure in Written English